Accounts Payable Assistant

Position: Account Payable/ Finance Assistant – Global Touring
Reporting to:   Transactional Finance Manager
Location Base: Chiswick, London, UK (3 days office, 2 days remote)         
Contract: Permanent              

Global Touring

Here at Global Touring, we’re a travel company specialising in group tours and inspiring people through life-changing travel experiences. Through our brands Topdeck Travel, Back-Roads Touring and Grasshopper Adventures we are expanding our product range, driving growth in key sales markets (Australia, New Zealand & North America), innovating product delivery and ensuring we deliver a first-class customer experience. Don’t worry if you can’t find Global Touring when you search online – this is our internal brand, externally we only use our customer facing brands.

Topdeck, Back-Roads and Grasshopper Adventures serve very different customers, however our ‘one best way’ approach is consistent and effective in supporting the specific strategy and activity for each brand. At Global Touring, each team member works across all our brands with equal commitment.

We’re looking for someone to join our team that aligns perfectly with our brand and values... if this sounds like you then keep reading! 

Overview:

We are seeking a proactive Finance Assistant who is solution driven, has great attention to detail and a talent for multi-tasking. The ideal candidate will work in collaboration within their immediate Accounts Payable team (UK and Indonesia based), with the wider UK finance team and effectively as an individual.
The Finance Assistant will be crucial in the daily operations of the Accounts Payable team. The ideal candidate will be a bright, upbeat and self-driven individual who enjoys working within a dynamic environment.
This vacancy may suit an AAT studier or someone early in their CIMA / ACCA studies. For the right candidate, the role could develop in the future, to encompass more aspects of the financial control environment as our business grows.

Key Responsibilities:

• Authentication of and routine update to, vendor details, with bank detail verification processes followed
• Validation of purchase invoices and credit notes, applying problem solving skills to disputed items
• Accuracy of data entry at all times ensuring all transaction details, item lines and tax are processed correctly, in adherence to company policies
• Proactive investigation and prompt, accurate resolution of day-to-day queries
• Support the administration of Weekly & Critical payment runs, including remittances
• Regular vendor reconciliations, with prompt solution for issues identified
• Support Global Touring in meeting statutory reporting requirements, by ensuring documentation is maintained and retained in line with company guidelines
• Assisting with other ad-hoc projects and tasks as advised, such as audit

Experience, Requirements and Key Behaviours

• Minimum 1yr experience in Accounts Payable or similar finance role
• Ability to multi-task and prioritise in a fast-paced high volume (1.5k per month) environment with regular deadlines and regular new vendors
• Experience of operating across multiple legal entities with multi-currency accounts
• Team player with a proactive approach to problem solving and process improvement
• Demonstrates capability of working on the full cycle of accounts payable processes including invoice processing, payment processing, and reconciliation
• Upholds Company Values and Culture
• Excellent interpersonal skills to communicate effectively with vendors / internal teams
• Great problem solving and organisational skills with fantastic attention to detail
• First-rate time management and prioritisation skills
• Is customer focused, accepts constructive feedback and embraces change
• Intermediate level knowledge of Microsoft Excel and proficiency in MS Office applications
• Advantageous to have experience with SAGE 300
• A Bachelor's Degree in Accounting, Finance, or related field is preferred
• Experience in the travel or tourism industry is a plus

Corporate and Social Responsibilities
You should demonstrate a commitment to the following, within Global Touring:

• improving recycling processes
• stopping the use of all single-use plastic items
• promoting the use of reusable items such as Tupperware and water bottles
• protect our company culture of openness to all people regardless of gender, age…

Team member benefits
Our benefits are ever changing and are offered to UK employees (some with specific length of service required to access), as subject to change. Access guides and usage policies and T&Cs can all be accessed upon joining.
 
Travel & Entertainment

• Annual free trip with one of our brands
• Family & Friends discount on Global Touring trips
• Travelwise – Internal travel agent with access to exclusive industry deals and discounts.
• Eurostar – Flat rate fares across the network
• Hotels – travel industry concessions at selected international chains
• Perkbox (UK) membership with flexipoints added monthly
• Finance & Lifemin
• Pension contribution (UK)
• Access to FCTG employee share plan (Global)

 
Health & Wellbeing

• Free annual eye test
• Healthwise forum
• Employee Assistance Program (EAP)
• Cycle to work scheme

Working arrangements & leave

• 23 days annual leave + Bank Holidays
• Birthday leave
• Flexible working
• L&D days (up to 4x days per year)
• Volunteer Leave
• Additional Annual leave purchase
• Bonus up to 10% based on profits linked performance