Team Assistant

Who We Are:

IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and events management. It powers growth of revenues, fanbases and IP for more than 200 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, DP World Tour, and The R&A, as well as UFC, WWE, and PBR. IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company.

TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

We are seeking a highly professional and proactive Team Assistant to provide high-level administrative and general support to two SVPs: the SVP, Content & Channels and the SVP, Strategy & Growth within our global sports marketing agency. This is a pivotal role requiring exceptional organisational skills, discretion, adaptability, and the ability to juggle multiple priorities in a fast-paced, high-performance environment.

Key Responsibilities and Accountabilities

Diary and meeting management

• Own diary management for both SVPs: schedule, reshuffle, resolve clashes, and protect time for preparation and priority work.
• Set up meetings end-to-end (Teams links, rooms, dial-ins, attendee lists), often across time zones.
• Make sure meetings are set up properly: right people, right length, clear purpose.

Meeting prep and follow-through

• Pull together agendas, briefing notes and background so the SVPs are prepared.
• Keep simple action lists from key meetings and follow up with owners to close loops.
• Maintain a small set of trackers (priorities, actions, key stakeholder follow-ups) so nothing slips.

Stakeholder support and communication

• Act as a first point of contact for internal and external stakeholders when appropriate.
• Triage inbound requests, spot what matters, and make sure responses and follow-ups happen quickly.
• Draft and tidy emails, notes and short documents in the SVPs' style when needed.

Travel, expenses and admin

• Book and coordinate travel (flights, hotels, ground transport) and produce clear itineraries.
• Manage expense submissions on time and to policy.
• Support basic invoice / PO administration where needed.

Documents and presentation support

• Format and polish presentations and papers to "exec-ready" standard (PowerPoint and Word).
• Turn rough notes into clear, well-structured documents.
• Keep files organised (version control, naming, folders) so we can find what we need fast.

General support

• Support on team and office admin tasks where useful and within scope.

Skills & Experience

• Highly organised and reliable — you don’t drop details.
• Strong judgement and prioritisation — you can handle trade-offs without drama.
• Clear communicator — confident with senior stakeholders and direct when needed.
• Strong written skills — you can draft, edit and improve emails and short documents.
• Excellent attention to detail — dates, times, names, attachments and versions.
• Strong Microsoft Office capability: Outlook, PowerPoint, Word (Excel helpful).
• Proactive working style — you anticipate issues and fix them early.
• Professional, discreet, and calm under pressure.
• Confidentiality & Discretion: Handle sensitive information with the utmost discretion and professionalism.

Knowledge and Experience

• Experience supporting a senior leader (EA/PA/Team Assistant or similar), with strong diary management.
• Experience coordinating travel and managing logistics, including time zones.
• Experience producing high-quality documents and presentations (PowerPoint and Word).
• Experience handling sensitive information with discretion.
• Comfortable working in a fast-paced environment where priorities change.
• Experience with expenses and basic finance admin (invoices, POs, trackers).
• Comfortable handling business documents (e.g., contracts) carefully and accurately.

Working Conditions

• This is a full-time permanent position based in Chiswick Business Park, London
• Working hours are Monday to Friday, 9am - 5pm
• Working with a global team, liaising with those travelling in different time zones (being open to calls outside office hours, if occasionally required)
• Unsocial hours, dictated as and when by the demands of the business schedule.

TKO EEO Statement:

TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee’s or applicant’s race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for TKO employment candidates, please review our . For information regarding Terms of Use for this and other TKO websites, please review our Terms of Use.