Production Coordinator

Who We Are:

At IMG, our Studios business use content and technology to power the world's passion for sport, working with global clients including The Premier League, The R&A, DP World Tour, Euroleague Basketball and Major League Soccer. We've built Europe's best-connected broadcast centre at Stockley Park, London, distributing 35,000 hours of content globally and creating some of the world's best sporting coverage. Our facilities include four broadcast studios, fifty edit suites and a multitude of radio, podcast, dubbing and VFX facilities, with specialisms in remote production and carbon reduction thanks to our Green to Screen initiative. Whether it's live coverage, archive, highlights, social media, branded content or feature films, we give the audience a front row seat to the best sport in the world.

What You’ll Do:

IMG are looking for an experienced Production Coordinator to join the Branded Content department and work across a variety of high-end fast-paced projects, including fast-turnaround TV Commercials. A good understanding of post-production workflows is ideal with proven experience of cost tracking and working with finance systems.

This role also requires strong organisational skills and attention to detail.

PLEASE NOTE: This is a full-time fixed-term contract until 12th February 2027, primarily based at our office in Chiswick Park with occasional work at Stockley Park, Uxbridge.

You will be required to unsociable hours including weekends and overnights during events.

Applications will close on Sunday 2nd November at 11.59pm UK Time.

Key Responsibilities Include But Not Limited To:

• To provide key production assistance and coordination support in conjunction with the editorial and production management team across a range of productions.
• Negotiate, book and schedule freelancers (e.g., editors, voiceover artists) as well as post-production facilities.
• Book travel, accommodation, equipment, and crew for domestic/international shoots/outside broadcasts, and arrange all logistical requirements (including visas, carnets, permits, etc.).
• Clear archive/music (as directed by the PM).
• Support the team with new pitches, budgeting, contracting, and general administrative duties.
• Ensure risk assessments are properly created by the relevant producer, and that health and safety is fully considered for all shoots and post-production work.
• Create call sheets and be point of contact for crew out of office hours (if required).
• Complete post-production deliverable paperwork.
• Raise POs, work orders, and reconcile credit card and float spend.
• Assist in budget compilation when required, input committed costs into Cost Report and assist with reconciliation in conjunction with the Finance Assistant.
• Trouble shoot and deal with ad hoc production queries/duties within the department in conjunction with the Production Manager.
• Be point of contact for internal and external clients.
• Ensure smooth running of shoots in studio or on location under supervision of PM.
• Liaise with and respond to clients as instructed.
• Basic media management.

You Will Have The Following Strengths:

• Proven experience as a Production Coordinator
• Experience of working in a fast-paced environment.
• Understanding of the process and rationale of the cost tracking system. 
• Experience working directly with clients.
• Project coordination experience.
• Excellent attention to detail.
• Previous experience of working to deadlines.  Works well under pressure and manages and prioritises workload effectively.
• Proficient in Microsoft Word and Excel.
• Excellent communication skills (both written and verbal).
• Excellent client liaison skills.
• Ability to plan ahead and effectively organise workload.
• Good problem-solving skills.
• Strong literacy and numeracy.
• Keenness to learn and take on more responsibility.

Our Vision – Power the World’s Passion for Sport.

Our Mission – Be Vital. Work as one.

And Our Values:

• We are BOLD and not afraid to take risks.
• We are PASSIONATE and proud of our legacy.
• We are DYNAMIC and constantly evolving.
• We are AUTHENTIC and human.
• We are UNITED in our pursuit of excellence.

Our Work Ethic:

IMG is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

Benefits:

• Income protection
• Life insurance 
• Private medical insurance
• Virtual GP        
• Pension contribution 
• 23 days holiday + bank holidays (pro-rata)
• Dental insurance         
• Green car scheme (only eligible if in a permanent contract)    
• Season ticket loan       
• Cycle to work scheme
• Subsidized office canteen       
• Free breakfast
• Free on-site parking at Stockley Park office
• Eye Care           
• Endeavor Wellness - lunch and learn events
• EAP (Employee Assistant Programme) - range of practical and emotional support services
• Critical Illness cover    
• Financial Wellbeing    
• Health Cash Plan         
• Subsidized gym membership / Class-pass/ GymPass
• Health Screening         
• Will Writing     
• Dynamic office environment with great people!       
• Regular team and company networking events/celebrations             
• Access to free tickets to sporting and entertainment events
• Tech Scheme
• Taste Card

The Process:

We appreciate the time take to apply for the role and your recent interest in IMG. We will review all applications and will be in touch with those who have been shortlisted to the next stage. Unfortunately, due to volume we are not able to get back to everyone individually so if you have not heard back from us unfortunately you have not been successful on this occasion and wish you all the best in your search.

• Tele/Virtual Interview – up to 30 mins with member of talent acquisition team
• 1st stage interview - Virtual/in person – Production Manager and Production Executive
• 2nd stage interview – if required