Personal Assistant to Director of Creative, Director of Media & Capability & Director of Programme Publicity

Description

Workplace: White City, London  - 3 days a week in the office (Monday, Tuesday & Wednesday)

The role

We are seeking a confident, career-driven Personal Assistant to provide exceptional administrative and calendar management support to three key leaders: our Director of Creative, Director of Media & Capability, and Director of Programme Publicity.

In this vital role, you will take full ownership of managing daily schedules, streamlining administration across multiple business areas, and keeping the day-to-day operations running seamlessly. We are looking for someone who excels at prioritising shifting demands, taking initiative, and bringing order to a busy executive landscape.

Main responsibilities
 

• Extensive diary management 
• Arranging meetings 
• Booking meeting rooms and arranging catering for meetings 
• Point of contact for clients and guests visiting the office for meetings 
• Proactive management of inboxes, removing junk mail, flagging priority emails 
• Arranging onboarding for new starters; ensuring tech is set up and equipment is ordered 
• Submitting expenses 
• Support with presentations on PowerPoint and/or Google Slides when required 
• Finance & Legal support; setting up suppliers, raising PO numbers, processing invoices and liaising with Legal for NDAs and SoWs when needed 
• Supporting Director’s leadership teams with arranging meetings when required
• Booking nationwide and international travel and accommodation 
• Preparing itineraries for business trips 
• Working with team of internal PAs to ensure Viewer Leadership Team are aligned 
• Providing holiday cover to other PAs 
• Supporting with events, organising workshops and away days 
• Manage board papers 
• Supporting Directors with their wider industry responsibilities 

Skills you’ll need (minimum criteria)
 

• Continuous experience as a Personal/Executive Assistant supporting a minimum of 2–3 Directors simultaneously in a fast-paced corporate environment.
• Must have advanced Microsoft Outlook/Google Calendar diary scheduling experience. As well as using Microsoft Office/Google Workspace apps including Powerpoint and Google Slides
• Demonstrated experience coordinating international travel itineraries, visa requirements, and organising off-site corporate events/away days for teams of 20+ people.
• Prior PA experience working within the Broadcaster, Media, Television, Entertainment, or Creative Agency sectors.
• Must have prior experience of senior stakeholder engagement at all levels 
• Must be able to work autonomously 

Other things we’re looking for (key criteria)
 

• A proven ability to prioritise accordingly to occasionally conflicting needs 
• Confident communicator with a good eye for detail 
• Comfortable with managing highly confidential information 
• Demonstrates ability to operate well within a team 
• Flexible and creative approach to problem solving – anticipating potential future issues 
• Proactive self-starter with initiative who has the skill and the confidence to make appropriate decisions 
• Enthusiastic, energetic & efficient 
• Able to build strong relationships with people across the business and all levels of seniority 
• Desirable if you have an interest in media, television and ITV shows