Head of Data and Funding

Title: Head of Data and Funding

Department: Management Information Systems (MIS)

Reports to: Director of MIS

Location: Mainly Hammersmith, with occasional work days at Southall and Ealing

About Us:

At West London College we are dedicated to achieving ambitious goals and delivering excellence for our learners, staff and communities. With a firm commitment to inclusion, innovation and collaboration, we aim to transform lives through high-quality education and skills training. We have three college sites based in Hammersmith, Ealing and Southall. By bringing your skills and experience to the College, you will have an opportunity to contribute towards our success through our mission of “Aiming High, Changing Lives”. In return, we offer a supportive and stimulating work environment with a range of benefits and professional development opportunities.Lead with Data. Drive Funding Excellence.

Lead with Data. Drive Funding Excellence:

West London College is seeking an experienced and motivated Head of Data and Funding to lead a high-performing team within our Management Information Systems (MIS) department. This is a pivotal leadership role, responsible for ensuring that learner records, registers, timetables, and funding data are accurate, compliant, and effectively managed to maximise college funding and uphold data integrity across all areas of provision.

Reporting directly to the Director of MIS, you will take strategic ownership of data and funding processes, ensuring the timely and accurate completion of the College’s Individualised Learner Record (ILR) returns and full compliance with funding audit requirements. You will lead your team with vision and precision, promoting a culture of excellence, accountability, and continuous improvement across MIS and the wider college community.

Key Responsibilities:

• Lead and maintain robust systems and procedures to ensure the completeness, accuracy, and compliance of learner record data in line with ILR and audit requirements.
• Oversee the production of accurate and timely funding returns, ensuring the College maximises funding opportunities and supports informed decision-making.
• Collaborate with the Apprenticeship and Business Development teams to maintain accurate learner data from enrolment through to completion and destination tracking.
• Manage the set-up and maintenance of timetables, registers, and room bookings, working in partnership with Curriculum Management to meet operational and academic needs.
• Utilise quality assurance tools such as PDSATs and FRM reporting to monitor data integrity and proactively address errors or inconsistencies.
• Support the College’s annual funding compliance audit, ensuring all records are audit-ready and aligned with funding rules.
• Provide leadership, guidance, and training to team members and colleagues across the College, building capability and promoting data-driven best practice.
• Champion continuous improvement within MIS, identifying opportunities to streamline systems, enhance accuracy, and improve efficiency.
• Take a proactive, solution-focused approach to departmental priorities, supporting the College’s mission to deliver outstanding outcomes for learners.

Key Requirements:

• Proven experience managing ILR data, funding returns, and audits within a further education or training provider context.
• A deep understanding of ESFA funding rules, compliance processes, and MIS systems.
• Excellent analytical, organisational, and problem-solving skills.
• The ability to lead, train, and motivate staff, fostering collaboration and continuous improvement.
• A strong commitment to accuracy, accountability, and service excellence.
• A proactive, adaptable, and solution-oriented mindset.

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Why Join West London College?

At West London College, we are dedicated to improving lives through education, skills, and development. As a member of our leadership team, you’ll play a vital role in ensuring the College’s success through high-quality data management and funding assurance — contributing directly to our ability to deliver outstanding learning experiences for every student.

Apply Now

If you are ready to lead with purpose, inspire excellence, and ensure data and funding integrity at the heart of a thriving college, we would love to hear from you.

Apply today and help shape the future of West London College.

Method of Working

The College expects all members of staff to work effectively as part of a team, or teams, supporting staff and students, improving lives through education, training, skills and development and fostering social and economic success, in line with the College’s overall mission.

Public Relations

Considerable importance is attached to the public relations aspect of all work undertaken by Ealing, Hammersmith & West London College staff. It is a prime objective therefore, that all staff will at all times project to the public the image of the College as being keen to assist wherever possible, and committed to the highest standards of delivery and service.

Equality and Diversity

West London College regards the promotion, embedding and effective implementation of the

College Equality and Diversity Policy as a shared fundamental responsibility for all colleagues.

Safeguarding

West London College is committed to safeguarding and prioritising the welfare of children, young people and vulnerable adults and expects all staff to share this commitment at work.